问询信在英语写作中是一种常见的实用文体，主要用于向机构、组织或个人获取信息、寻求帮助或表达关切，一封结构清晰、语言得体的问询信不仅能提高沟通效率，还能给收信人留下专业、礼貌的印象，本文将详细介绍问询信作文的写作要点、结构框架、实用技巧及常见误区,并通过示例帮助读者掌握这一实用技能。
问询信的核心要素与写作原则
问询信的核心目的是“获取有效信息”，因此写作时需遵循简洁明了、逻辑清晰、礼貌得体的原则，一封合格的问询信应包含以下要素：
- 明确的目的：开门见山说明写信意图，避免模糊表述。
- 具体的背景：简要介绍自身情况或问题背景，帮助收信人理解需求。
- 清晰的问题：分点列出问题，确保对方能准确捕捉关键信息。
- 礼貌的结尾：表达感谢并留下联系方式，方便对方回复。
问询信的结构框架与写作步骤
信头（Heading）
包括发信人地址、日期和收信人信息（若为正式信函），非正式问询可省略地址，但日期需标注。
示例：
October 15, 2025
Admissions Office, Stanford University
450 Serra Mall, Stanford, CA 94305, USA
称呼（Salutation）
根据收信对象选择合适的称呼：
- 正式对象：
Dear Professor [Last Name],Dear Hiring Manager,Dear Admissions Committee, - 不确定性别/职位：
Dear [Department Name] Team,To Whom It May Concern,（尽量避免，建议提前确认联系人）
正文（Body Paragraphs）
第一段：开门见山，说明意图
首段需直接点明写信目的，避免冗长铺垫。
I am writing to inquire about the application requirements for the Master’s program in Computer Science at your university, as I am planning to apply for the Fall 2025 semester.
第二段：提供背景，补充细节
简要介绍自身情况（如学历、专业、相关经历），帮助收信人理解问题的针对性。
I recently graduated from Peking University with a Bachelor’s degree in Software Engineering and have two years of experience as a software developer at XYZ Tech. My research interests align with your university’s focus on artificial intelligence, particularly in natural language processing.
第三段：分点提问，清晰具体
将问题按逻辑顺序分点列出，每个问题聚焦一个核心信息，避免混杂。
Could you please clarify the following points?
Are there any specific prerequisites for applicants with a non-CS undergraduate background?
What is the minimum GRE score required for international students?
Is there a possibility to waive the English language proficiency test for applicants who have completed their undergraduate degree in an English-taught program?
第四段：表达感谢与期待
礼貌感谢对方的时间，并留下联系方式（如邮箱、电话），方便对方回复。
Thank you for your time and assistance. I look forward to your reply and would appreciate any additional guidance you may provide. Please feel free to contact me at [email address] or [phone number] if further information is needed.
结尾敬语（Closing）
根据正式程度选择敬语：
- 正式：
Sincerely,Yours faithfully,（若开头用“To Whom It May Concern”） - 半正式：
Best regards,Kind regards,
签名（Signature）
正式信函需手写签名，打印稿则标注姓名和联系方式。
Li Ming
Email: liming@email.com | Phone: +86 138 0000 0000
问询信写作实用技巧
- 语气礼貌但不过分谦卑：使用
Could you please...Would you mind...等委婉句式，避免命令式语气。 - 控制篇幅：正文建议150-300词，避免冗长；问题数量以3-5个为宜，确保对方能高效回复。
- 检查语法与拼写：错误会影响专业形象，建议使用工具（如Grammarly）校对或请他人审阅。
- 提前调研：通过官网、资料库等渠道查询基础信息，避免提问已公开的内容，节省双方时间。
常见误区与注意事项
| 误区 | 正确做法 |
|---|---|
| 模糊提问（如“我想了解申请流程”） | 具体说明想了解的环节（如“申请材料提交截止日期”） |
| 多个问题混杂在一个长句中 | 分点列出，每句独立表达一个问题 |
| 未说明自身背景，问题缺乏针对性 | 简要介绍相关经历，帮助对方理解需求 |
| 忘记留下联系方式 | 结尾明确标注邮箱、电话等 |
示例：大学课程问询信
Dear Professor Johnson,
I hope this email finds you well. My name is Wang Lin, a senior student majoring in Economics at Fudan University. I am writing to inquire about the graduate-level course "Econometrics of Financial Markets" offered in your department next semester, as I am considering applying for your PhD program.
During my undergraduate studies, I focused on econometrics and completed research projects on asset pricing, which sparked my interest in your course’s curriculum. Could you please provide the following information?
Is the course open to international students who have not yet been admitted to the PhD program?
Are there any recommended textbooks or pre-readings prior to the course start?
What are the prerequisites for enrolling, particularly in terms of mathematical and statistical background?
Thank you for your guidance. I would be grateful for your assistance and look forward to your reply. Please feel free to contact me at wanglin@email.com if you need further details.
Best regards,
Wang Lin
FAQs
Q1: 问询信需要附件吗？
A1: 仅在必要时添加附件（如简历、成绩单等），并在正文中说明附件内容（如“Attached is my resume for your reference”），避免发送无关文件，以免造成干扰。
Q2: 如果对方未回复，是否需要再次联系？
A2: 建议等待1-2周后发送一封简短的跟进邮件（Follow-up Email）。“I am writing to follow up on my previous email sent on [date] regarding [topic]. If you have any updates, please let me know. Thank you for your time.” 避免频繁催促,保持礼貌耐心。
